How much you meeting in a day?
1, 5, 10?
In my first office work, I really want to joint on the meeting.
I just only see that this people go to the room, and come out after 1-2 hours.
But, it’s a long time ago, more than 10 years ago.
On my last employee status, I have 3 meeting a day, in average.
The top # meeting was 8 meeting a day.
So, I came to office at 7 AM, start conf call with Regional team.
Then continue with another serious meeting until 8 PM.
It’s including breakfast and lunch meeting.
I even not touching my laptop.
What a hectic day.
Now, as a new business owner, I need to follow client’s time.
Even I only have once a day, but it’s a productive meeting.
Okay, lets back to meeting.
1. Set an agenda.
It’s a basic rules.
You need to set up the agenda.
Make other people know that you also aware of their precious time.
It also make your meeting more efficient, just follow the path.
2. Set a meeting rules.
The important things – silent your gadget and take a phone outside.
Or, turn it off.
Make them “present” on the meeting.
3. Set a target audience.
Never invite a huge people on the room.
Invite less than 10 peoples, more productive.
Ask them before the meeting.
Or, ask them to have a per-discussion.
At least, you know if he or she is really important to attend the meeting.
4. Set a goals
Set a meeting not more than 1 hour.
Than, set a target, based on your agenda.
Including PIC, target date, and next meeting.
This is based on my experience.
What about you?
You can find another article, as follow.
Ah, the dreaded office meeting: When you hear that word meeting, what pops into your mind? Most of us who have experienced too many unproductive ones will say, “waste of time!” And that would be true. Too often, meetings are inefficient, unproductive and disorganized.
To decrease the amount of time we spend in meetings and to increase their effectiveness, try using GRIT to pave the way. GRIT entails using truth as a foundation, aligned with integrity and combined with respect for self and others. All of that is then devoted to the achievement of the goal generosity.
Know the purpose of the meeting. Is a meeting really necessary? What needs to be covered? Has an agenda with targeted outcomes been created? Prioritize the items in order of importance.
Stay aligned with the purpose of the meeting. Make sure the right people are included. Don’t invite people who aren’t needed. For those you are unsure about, help decide if they need to be there. Stick to the agenda — use a parking lot for things outside it. Follow through on items from the previous meeting and make new action items. Tackle the most important items first. Start and end on time.
Be objective and inclusive. Have attendees turn off gadgets so they can be “present.” Give everyone an opportunity to weigh in; acknowledging people helps them buy-in. Solicit and respect all opinions and views. Manage “off-topic” remarks. Be mindful of everyone’s time: Stick to the schedule, keep things flowing and keep the agenda on topic and on time. Enforce accountability, and make the tough decisions, so people will respect you.
Set up the meeting for success. Think of everything attendees need to have, to be successful. Give them all required information promptly. Make the event enjoyable while keeping things on track. Impose a “disruption fee” for anyone who is late, takes calls, texts or is otherwise distracted.
Implement GRIT into your meetings, and you’ll notice people stepping up, taking accountability and producing more efficient and effective results immediately.
Author by Laurie Sudbrink,July 28, 2015
Access on 28 July 2015.